9 Productivity Apps
It’s no secret that here at Cone, we love an app to make a process easier. To make life easier. This month as part of our #LiveLife campaign we are focusing on getting a better work-life balance. Productivity plays a critical role in getting a favourable work-life balance. The smarter you work, the more free time you have - it’s that simple. So, here are 9 Productivity Apps that will help you work smarter...
For time management… Be Focussed
Essentially this app is a time management app using the Pomodoro method. They give you a timer, a to-do list and then track your productivity showing you visually with graphs.
We have tried out many different tools to help find concentration background sounds, and personally, Noisli is a favourite. Noisli is free, but there is a spin off from the app called Noizio which is a paid app but features more sounds. Mix your sounds and save them for future reference. You can also use their concentration writing feature which features coloured backgrounds for a ‘change of scenery’.
For to do lists… Todoist
There are many to-do list apps. Some of the apps that we speak about in this blog feature a to-do list function, but there is something about Todoist which keeps you from straying. It’s very user-friendly and is available online or on the app. With Todoist you can break down tasks into categories, set deadlines and get daily reports emailed to you, reviewing how the day has gone.
For diary & to do list management...Plan
Plan is a great tool to organise the day ahead. On the left side of the screen, you can input all the tasks that you plan to get done that day and on the right is your calendar. You can drag tasks onto your calendar to fit around your meetings. Plan is a great app for visually and interactively planning out your day.
For learning... Blinkist
I have known about Blinkist for a while now, but only recently tried it out for myself, my verdict? It's an entrepreneurs dream. That is if you want to learn, which I am sure you do. The issue that I have always had is that I want to read a book, but I simply do not have the time, but all that has changed with Blinkist.
Blinkist summarises a book and breaks that summary down into 'blinks'. You can read these 'blinks', or you can choose to listen to the audio version. I use Blinkist for all of my 'dead time', for example when I am driving to meetings, tidying the house or on a walk.
For email management...Sortd
I used to be terrible at keeping my email organised. I had no structure, and it felt like a mountain of emails was growing every day.
Two tools have helped that, the first being Gmail. As I can separate the emails automatically into folders for my 'primary' conversations, my 'promotions' and my 'updates', cutting the amount of emails in half.
The second tool is Sortd. Sortd helps me action those emails into categories with drag and drop options, so it's easy to prioritise. I can decide whether something is a task, a follow-up or a sales opportunity. I can also rename the subjects of the emails so that they are something that makes sense to me.
For fast email replies… Gorgia
Feel like you are forever repeating yourself? Gorgia felt your pain and came up with a very ingenious solution. Gorgia helps you create reply templates, and you can activate these responses at a click of a button or with a keyboard command shortcut. What makes Gorgia stand out from the other email template addons, is that it thinks for you. If it recognises that the email you are receiving may already have template reply ready, and it will suggest one for you.
For meetings… Calendly
We have mentioned Calendly in our blog posts before. And in our tweets. And in our emails. Why? Because it really is that good. There are of course alternatives to Calendly, as there always is for most tech tools, but Calendly has been our favourite to date. Calendly allows you to send a link to your colleague or client and lets them book a time in your diary that works around your schedule. The reciprocate can never see what is in your calendar- only the free space.
For project management… Slack
There are SO many project management applications out there; it's overwhelming. When we at Cone, were looking for a project management tool we had a few requirements: We needed something that did not limit users, it needed to grow with us. We needed something that allowed us to share documents easily, to help us eliminate, or at least reduce email, and we wanted something that we could chat through, similar to Google Hangouts. After looking at many tools (Wrike came close), we decided to go with Slack. Slack does all of the above and more. It is really user-friendly and is available not only on your Mac but on your phone as well, so you can take it on the go!
About the author
Chloe Slade is the Marketing Manager here at Cone and focuses on creating content that brings business and lifestyle together. Chloe is keen makeup lover, foodie and loves to work from luxurous destinations.