How To Manage Emails Better

 
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Emails. Emails. Emails. 

 

Ever feel like emails are taking over all of your productivity efforts? 

 

We feel you. This is why we wanted to share our top tips on how to manage emails better to save you a headache and to ensure you only deal with the important stuff. 

 

And as we know that you are most likely super busy, we have kept this short and sweet. Are you ready? Here we go.

 

 

Set Expectations

 

Let those around you know how you like to be best contacted, think about all the things that may come into your inbox that are not business related.

 

Dentist appointments. Offers and discount codes. Set up another personal email or select a better way for you to be contacted.

 

 

Use Slack

 

Use Slack for internal comms.

 

Use Slack for talking to colleagues. It reduces emails massively. It is also much more immediate and sleeker.

 

 

Quarterly Purge

 

Use an app like __ and get rid of the subscriptions that no longer add value to your life.

 

 

The 2 Minute Rule

 

If something takes under two minutes, do it immediately. For example, responding yes or no or archiving an email. 

 

 

Prioritise

 

Learn how to prioritise. Some people are for having email on your phone; others are against it. We are personally for it; however, it is essential that you learn how to prioritise.

 

Favourite emails that need imminent attention and designate a time to attend to them.

 

 

Email Routine

 

Following on from that point, have an email routine, a time where you can archive things that do not matter and which ones need to be outsourced to someone else. 

 

 

Hire a VA

 

If your emails are totally out of control, hire someone to go through and do some daily housekeeping. Then use Slack to get across the most important messages. 

 

 

Systems


There are lots of systems that help you mark priority of emails and only let your primary inbox be the most important emails. Google Mail has a great function for this.

 

 

We hope that this has given you some inspiration to tackle your inbox. It is a very vital yet hard to manage platform, do not be too hard on yourself!


 
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About the author

Chloe Slade is the Marketing Manager here at Cone and focuses on creating content that brings business and lifestyle together. Chloe is keen makeup lover,  foodie and loves to work from luxurous destinations.