How To Structure Your Day For Guaranteed Efficiency


Arguably, one of the biggest perks of being a remote worker is that you have full control over your working day.

As well as writing blogs, creating graphics, and scheduling social media, the organisation makes up for a big part of my role as Virtual Office Manager, and my love for organising is part of the reason that Ben asked me to join the Squad.

I would 100% describe myself as someone who thrives on organisation.

I mean, I wouldn’t be lying if I said that Ben and Chloe both call me an organisational goddess 😇.

With this in mind, we thought it would be fun to give you a little insight into my mind - how I keep my day organised and get everything done while wearing so many virtual hats.

Sleep Routine

Having a ‘clean sleep’ routine is all about changing your habits around sleep, and was popularised in 2017 by Gwyneth Paltrow.

You may be asking why am I talking about sleep when the focus of this post is about work efficiency?

Well, cleaning up your sleep routine leads to more efficiency when it comes to working.

You see, by following a few simple rules such as no caffeine after 2 pm, no electronic devices for at least an hour before bed, and a strict bedtime, you can have the healthiest night sleep you’ve ever had.

Essentially, a healthier sleep leads to a healthier, happier and more efficient you!

That To-Do List

Where would I be without a to-do list?

I guess I’d be a hopeless mess?

Without a to-do list, I feel like all of my tasks and ideas are flying around my head, and I can’t see anything clearly.

I cannot stress that amount of relief I get from noting everything down on paper, be that physical or virtual.

Every morning I set aside 10 minutes to get everything down on a to-do list to improve my focus for the day.

One of my favourite apps for to-do lists (you know we love a good app!) is Trello - a digital to-do list where you can collaborate with your team, or work on your personal projects.

I suppose that one of the most important aspects of working efficiently is making a realistic to-do list.

Don’t set yourself up to fail.

You want to create lists that are achievable for your day, week and month.

You want to end the day feeling like you’ve achieved all you wanted to.

This blog post written by our friend Monica of The Elgin Avenue was hand on heart life changing when it came to how I organise my to-do lists!


Is that 3 PM energy slump all too familiar?

It’s too easy to let that slump creep up on you post-lunch.

The easiest way to avoid the dreaded energy drain? Reduce your sugar intake to stabilise your sugar levels throughout the day, and feel more energised for your last few hours of work.

Now, I cannot live without two sugars in my tea (unrefined, of course!).

But avoiding sugar in my meals - a little easier.

Some of my favourite low sugar lunches include this burrito bowl, this super quick pad Thai, and this cheesy sweet potato pasta for when you need a little bit of comfort!

Your Environment

Sometimes, it just seems impossible to get into the groove of work.

I get it.

The sunshine makes me jump out of bed, and my heart sing - all of that glorious vitamin D!

Grey Autumn days, not so much!

But you can make small changes to make your working environment to up your productivity levels.

In our weekly 15Five reviews with Ben, he regularly asks what helps us do our best work.

I love this question. Being a remote worker means I don’t have to sit in a boring office waiting for the seconds, minutes and hours of the day to tick by. I get to make my working space a place I love to be.

This question reminds me that I love working in a clean and open space. I love working with music in the background - this is my current go-to playlist. I love working with delicious smells filling the room. And most importantly, I love working with my ‘DaxiJack’ pup Rosie sleeping on my lap.

And when all of this fails?

Change your perspective!

Go outside and walk your dog at lunchtime.

Go and work from a coffee shop.

Do anything to take yourself away from whatever is making you hit your creative block.

I can guarantee that with a small change of perspective, you’ll fall back into the groove in no time.

What Next?

Obviously, it would be impossible to implement all of this into your daily routine overnight - but small changes make significant differences.

It’s all about creating these small daily habits that build up into making something much bigger.

These small daily habits that help you achieve efficiency in every day.

Evie Author Headshot

About the author


Evie Cox is the Virtual Office Manager here at Cone. She loves wearing many hats in her role, with day to day jobs ranging from general office admin, developing graphic content for web and social media, and writing the odd blog here and there.


Evie loves yoga and meditation, being beside the sea, and shares her home office with her DaxiJack pup Rosie!